Workday to replace Kronos this fall

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The university will roll out a new time-and-attendance system in fall 2017 to replace Kronos – the system currently used by approximately 12,000 nonexempt, biweekly staff and student employees to manage time worked and time off. The new Workday Time Tracking (WDTT) time and attendance system is part of the larger Workday system that manages a variety of employee information, such as benefit elections, pay slips, tax information, exempt employees’ time off and internal job postings.

As part of this effort, all Kronos time clocks will be replaced by Accu-Time Systems (ATS) time clocks.

“Workday’s capabilities have continued to expand and evolve since we implemented the system nearly four years ago,” said Seth Brahler, senior director for human resources information systems, and co-director and steering committee chair of the WDTT implementation team that includes members from the College of Agriculture and Life Sciences, Division of Financial Affairs, Cornell Information Technologies, Division of Human Resources and the College of Arts and Sciences.  “Each time a new feature comes out, we look at our campus needs to determine if that feature is the best choice for our workforce. Workday Time Tracking has capabilities that exceed those of our current Kronos system and will streamline the time-tracking process for both heavy and intermittent users.”

The WDTT system has a familiar look and feel that aligns with the Workday views employees see during onboarding, performance reviews and benefits open enrollment.

Improved features for hourly employees include:

  • The ability to request time off in the future and to project time off balances
  • One timecard for all positions held on campus
  • A one-stop shop for all of your personal data, benefits and time-and-attendance information.

Additional benefits for managers include:

  • One system for your entire team, including a monthly calendar view of all requested and approved time off
  • The ability to approve multiple time off requests all at once
  • Notifications for unapproved time entries
  • The ability to assign a back-up designee to approve time cards and time off requests.

Tutorials for employees and supervisors will be available on the Workday Time Tracking website prior to launch, as well as project rollout updates and FAQs.

“We recognize that the fall can be a busy time for some of our employees, and that technology changes can be stressful,” said Phil Turke, director of university payroll and co-project director and steering committee chair with Brahler. “We’ll do everything in our power to ensure that everyone – from the employees clocking in every day, to the managers and reps approving time – feels supported during this transition.”